Meeting Scheduler

Kitoro includes a meeting scheduler powered by Nylas. Create public booking pages that let prospects and customers schedule time with you.

Accessing the Scheduler

Go to Settings → Scheduling to manage your meeting types and booking pages.

Meeting Types

Create different meeting types for different purposes:

Type	Typical Use
Intro Call	First contact with prospects
Discovery	Learning about prospect needs
Demo	Product demonstration
Strategy	Strategic planning sessions

Meeting Type Settings

For each meeting type, configure:

Duration & Buffers:

• Duration (15, 30, 45, 60 minutes, etc.)
• Buffer before (prep time)
• Buffer after (notes time)

Availability:

• Which calendars to check for conflicts
• Availability rules (days and hours)
• Minimum notice (e.g., 24 hours ahead)
• Maximum future booking (e.g., 60 days out)

Conferencing:

• Zoom
• Google Meet
• Microsoft Teams

Booking Form:

• Collect phone number
• Collect notes/questions
• Custom fields

Public Booking Pages

Each meeting type gets a public URL:

yourdomain.com/book/intro-call
yourdomain.com/book/demo

What Bookers See

1. Your branding (logo, colors)
2. Available time slots
3. Booking form
4. Confirmation

What You Get

• Calendar event created automatically
• Confirmation email sent
• Contact created in CRM (if new)
• Meeting brief prepared by Loot

Branding

Customize the look of your booking pages:

• Logo: Upload your company logo
• Color: Match your brand color
• Button Style: Rounded, pill, or square

Branding applies to all your meeting types.

Integration with Sales

When a prospect books:

1. Event appears on your calendar
2. Contact created or updated in CRM
3. Loot prepares meeting brief:
   • Prospect’s recent activity
   • Company information
   • Suggested talking points
4. After meeting, tasks extracted by Forge
5. Follow-up drafted by Loot

Copying Your Booking Link

From Settings → Scheduling:

1. Find the meeting type
2. Click the link icon
3. Link copied to clipboard

Share in:

• Email signatures
• LinkedIn profile
• Website
• Social bios